Party Planning Checklist
A FEW FIRST STEPS
- determine the type of party (formal, special occasion, holiday, etc.)
- decide if you want drinks, finger foods, buffet, full meal, or other
- choose a party theme
- decide how many guests you would like to invite
- set a date, time, and place for your party
- determine a date by when guests must RSVP
- book your location and pay any deposit
- make a shopping list — including small items like napkins and candles
- make lists of tasks that can be done in advance and those for party day
BUDGET
- decorations, including flowers, plants, or props
- food and beverages
- other services (caterer, parking attendant, wait staff, etc.)
- invitations and postage
- rental space
- entertainment (music, DJ, etc.)
- tables, chairs, and other equipment rentals
- other miscellaneous expenses
FEW WEEKS BEFORE
- put together your guest list and gather addresses and phone numbers
- order invitations
- purchase decorations, paper goods, and other supplies
- contract for any services (caterer, entertainment, etc.)
- plan your menu and purchase non-perishable foods and drinks
- contact any friends or family you want to help with the party
- address and mail your invitations
- pick out the music
- contract for any equipment rental (chairs, tables, etc.)
ONE TO TWO WEEKS BEFORE
- confirm any friends, family, and hired service people working the party
- pick out your party outfit and have it cleaned
- finalize the space layout and decorations
- shop for bulk of perishable food
TWO TO THREE DAYS BEFORE
- clean your house if party is at home
- begin decorating
- gather your supplies and equipment together
- shop for any last-minute food or supplies
- touch base with contracted services
- assign specific tasks to your volunteer assistants
- make preparations for cleaning up, returning equipment, etc.
WHEN THE BIG DAY ARRIVES
- finalize the decorations and place settings
- instruct any hired and volunteer helpers
- relax and enjoy yourself!
